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Comprehensive Crisis and Continuity (COOP) Template For Public & Private Schools (K-12)


This easy-to-use yet powerful school emergency plan template package is a comprehensive and complete school emergency management program for K-12 schools.

The templates include actions to be taken:

  • To reduce the probability of a crisis event occurring.
  • To mitigate the impact of a crisis event for crisis events that can not be avoided.
  • During a crisis event.
  • After the crisis event to return to normal operations.


Key Features of your school emergency plan:

  • The planning templates are written in as easy-to-use Microsoft Word format.
  • The planning templates are written for a K-12 environment.
  • The development of the templates has evolved over several years and has received extensive field testing in a K-12 setting.

School Emergency Plan Highlights and Product Details:

  • The school emergency planning templates are written in easy-to-use Microsoft Word designed with “fill-in-the blank’ and “edit-out” text.
  • There is a comprehensive hazard-specific Crisis Plan that includes actions to be taken during each of the four phases of emergency management:
    • Prevention / Mitigation
    • Preparation
    • Response
    • Recovery
  • The comprehensive Continuity of Operations Plan (COOP) is a complete central plan that:
    • Delineates an organizational structure designed to interface with the organizational structure of civil emergency responders.
    • Establishes clear guidelines for program activation and operation.
    • Synchronizes and coordinates the responsibilities and activities of the major departments that comprise the organization.
  • Develops planning for seven major support operations (Academic Affairs, Facilities, Finance and Administration, Human Resources, Information Technology, Public Relations and Security).
  • There are special templates that focus on safety and security issues for faculty, staff and students.
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1. Read Me

  • K-12 ReadMe.pdf – Introduction, licensing, user & copyright information (this file)

2. District-Wide Plans Folder

  • COOP.2016.doc – The Continuity of Operations Plan (COOP) is the overarching plan for the organization that is designed to prevent disasters or to mitigate damage and rapidly restore normal operations for disasters that cannot be prevented.
  • CrisisPlan.2016.doc – Crisis Plan is a District-level plan that defines hazard-specific steps or activities to be taken, organized into the four Phases of Emergency Management (Prevention / Mitigation, Preparation, Response and Recovery).

3. Support Operations Plans Folder

  • There are specific Plans for the following Support Operations:
    • AcademicAffairs.doc
    • FacilitiesMaintenance.doc
    • FinanceandAdministration.doc
    • HumanResources.doc
    • InformationTechnology.doc
    • PublicRelations.doc
    • Security.doc

4. Individual School Plans Folder

  • IndividualSchoolCrisisPlan.doc – The School Crisis Plan is an individual School-level plan with location-specific information that provides guidance in safely responding to emergency situations.

5. Distributions Folder

  • SchoolSafetyGuidelines.doc – A plan or pamphlet for distribution to staff and teachers that provides guidance in safely responding to emergency situations.
  • OnePageSummary.doc – A capsule summary of emergency actions. This information is designed to be posted in every district classroom, office, laboratory

About the Author

Douglas M. Henderson, FSA, CBCPDouglas M. Henderson, FSA, CBCP, President of Disaster Management, Inc., has 20 years of experience in the management and human resources fields with major consulting firms. In August of 1992, Mr. Henderson was the key associate of the Emergency Response Team for a consulting firm located in South Miami-Dade County. Inspired by the real life business experience with Hurricane Andrew and the lack of preparation within the business and academic community, Mr. Henderson founded Disaster Management, Inc.

Mr. Henderson’s clients include Bombardier Capital Group, CP Ships, Discovery Channel Latin America, Intek Plastics, Kemper-NATLSCO, Professional Golfers’ Association (PGA), University of Miami, United Educators Insurance Company and numerous other organizations of all sizes. The activities he has undertaken on behalf of these organizations includes Site Inspections, Risk Assessments, Business Impact Analyses, Strategy Developments, Business Continuity Plans, Emergency Response Plans, facilitating Tabletop Exercises and more.

Mr. Henderson has a Degree in mathematics from the University of Arizona, a Fellow – Society of Actuaries and a Certified Business Continuity Professional. Mr. Henderson is the author of the book Is Your Business Ready for the Next Disaster? and the following planning templates: the Business Continuity Plan for Higher Education, the Continuity of Operations Plan for Colleges and Universities, the Continuity of Operations Plan for Public & Private Schools (K-12), the Complete Hurricane and Flood Plan, Comprehensive Business Continuity Management Program and other planning templates. Mr. Henderson is the coauthor of the textbook Business Continuity and Risk Management: Essentials of Organizational Resilience. Mr. Henderson is also a frequent speaker and contributor of articles to professional magazines and journals.


1.2    Intruder   

Prevention / Mitigation                              

  • Issue visitor passes to all visitors
  • Use time-stamped visitor badges to prevent re-use
  • Require driver’s license or other picture identification of all visitors
  • Prohibited items that can cause serious injury or death
  • Incorporate the use of metal detectors
  • Visually search packages
  • Restrict entry to the school grounds, ideally to one site
  • If feasible, allow only one door as a point of entrance into buildings
  • In high risk areas, keep doors locked so that no one can enter but those inside can exit
  • Keep records of custody proceedings and restraining orders on file where they can be accessed readily by authorized personnel
  • Train staff to challenge any non-student not wearing photo identification and/or visitor’s pass
  • Restrict parking of visitor’s vehicles directly outside and in front of building entrance doors
  • Prosecute all trespassers
  • Refuse entry to visitor who refuses to abide by sign in procedure and immediately escort from district property
  • Collect visitor’s pass, from visitor, upon their departure
  • Ensure doors are locked to delivery acceptance areas


  • Hold driver’s license of visitors until the visit is concluded
  • Train all personnel to report unauthorized visitors
  • Monitor grounds and building common areas
  • Constant monitoring of entry and exit points by Security
  • Maintain a visitor’s sign in book
  • Periodic and frequent patrols of grounds and parking areas by Security
  • Monitor deliveries and delivery personnel


  • If possible, evacuate the general area, if not possible, take shelter
  • Move from halls and common areas into the nearest classroom, office or other secure area
  • Lock doors and move away from windows and out of sight
  • Notify Security and/or call 911
  • As a last resort, fight the intruder will all available resources
  • Use the Emergency Notification System to notify everyone
  • If the event is ongoing, the police will likely establish inner and outer perimeters
  • If the situation is stabilized, the police will likely establish negotiations with the intruder
  • If the situation is not stabilized and there is danger to others, the police will likely take direct actions to subdue the intruder
  • Non-Security personnel should not approach a suspected intruder alone
  • Politely greet the suspected intruder, identify yourself, and ask purpose of the visit
  • If reason for visit is legitimate, escort visitor to the designated sign in location
  • If intruder’s reason for visit is not legitimate alert Security
  • Maintain visual contact with the suspected intruder to degree possible
  • Provide details of the situation to Security, complete a Suspect Description Form (see Appendix A)
  • Document any conversation with the intruder and any other pertinent information
  • As necessary, assemble the Crisis Team and active the EOC
  • Avoid approaching or intervening in any way if intruder is threatening
  • If intruder leaves before the arrival of Security, provide information and photos taken by surveillance cameras
  • Take roll of faculty, staff and students
  • Report the names of any missing faculty, staff or student to Security
  • Notify the emergency contacts of hostages or injured individuals after clearing with law enforcement
  • Check for possible second intruder
  • Check building perimeter doors
  • Check school grounds perimeter fencing and gates


  • Return to normal schedule as soon as possible
  • Set up area for counseling
  • Announce time and location of available counseling services
  • Review visitor policies.